Sponsorship

Upon UC Davis' approval of the Third-Party Contract Agreement and the Sponsor Financial Guarantee or Authorization letter, a conditional credit will be applied to the student’s account for the term(s) specified in the Third-Party Contract Agreement.

The sponsor will be billed for the academic term(s) as outlined in the Sponsor Financial Guarantee or Authorization letter.

Students who are not receiving full payment of tuition and fee-related charges must pay their portion by the published term payment due date to secure their class registration. Students who have not paid their portion are subject to the drop for non-payment.

Students under a Third-Party Sponsor Billing Agreement whose sponsor fails to pay the authorized charges within 30 days of the invoice date will be subject to immediate reversal of their conditional credit and will be responsible for payment of any balance due.

UC Davis reserves the right to deny, revoke, and/or terminate any Third-Party Billing Sponsorships if the sponsor is delinquent in paying any invoices or amounts due to UC Davis, even if such amounts due are unrelated to a specific student with a Third-Party Contract Agreement and Sponsor Financial Guarantee or Authorization Letter.

UC Davis reserves the right to deny a Third-Party Sponsor Billing arrangement to a student whose account is in arrears or has been referred to an agency for collection.

Invoicing will be processed monthly on or around the 15th of each month.  Invoices will be available online at Sponsor Payment.  It is expected that the Sponsors login to review their accounts, print their invoices and make payment by the due payment.

Sponsors that need access to Sponsor Payment can complete the Sponsor Payment Enrollment form

For more information regarding payment methods please visit Campus Cashiering webpage. To ensure proper credit for a student's account, please provide the student's UCD Student ID number with all submitted payments. 

Payment by the sponsoring agency is due immediately upon receipt of the invoice.

Sponsoring agencies may mail check payments or pay via ACH/wire transfers.

Make checks payable to UC REGENTS.

Checks must be mailed to:

University of California, UC Davis
UC Davis Campus Cashiering
One Shields Avenue
Davis, CA 95616

In UC Davis' Third-Party Sponsor Billing arrangement, both the sponsor and the student are jointly responsible for payment of campus charges.

If payment is not received within 30 days of the invoice date, the sponsor and student are jointly liable for all fees allotted to the sponsor and the student will no longer be granted the privilege of registering without payment.

If neither the student nor the sponsor remits payment, the student's account will be subject to normal UC Davis actions for non-payment, possibly resulting in the student’s ineligibility to register for classes, the student being dropped from classes, and/or the loss of student status. A hold will be placed on the students’ account to prevent them from registering for future classes.

The University is prohibited by the Federal Family Educational Rights and Privacy Act (FERPA) from releasing class names, descriptions, transcripts, grades, financial aid information, or information about other charges. The student is responsible for providing this information to the sponsoring organization if it is required.

The student must authorize Student Accounting to release necessary financial information to their sponsor for the purposes of Third-Party Sponsor Billing invoicing. This may include electronic transmission methods (email, etc.), if requested. This authorization is completed by the student in the UC Davis Third Party Contract.

For any questions regarding Third-Party Sponsorship Billing, please contact our Sponsorship Representative at [email protected] or (530)752-1444.

• What is a Third-Party Sponsor?
• A Third-Party Sponsor is an entity that has agreed to pay all or a specified portion of a student’s tuition and fee-related charges to The Regents of the University of California on behalf of the University of California, Davis.
• What is a Financial Guarantee or Authorization Letter?
• A Financial Guarantee or Authorization Letter is a letter from the Students Third-Party Sponsor authorizing UC Davis to invoice the Third-Party Sponsor for the student's tuition and fees.
• Does the sponsor need to submit a Financial Guarantee or Authorization Letter each term?
• Yes, the sponsor must submit a Financial Guarantee or Authorization Letter for each student being sponsored each term (quarter/semester).
• What happens if no payment is received from the sponsor?
• Tuition and fees not paid by the sponsor for any reason, including missed due dates will be moved back to the student account at which time they will become immediately due and payable by the student. A hold will be placed on the student’s account to prevent them from registering for future quarters/semester.
• When will the sponsor fee credit appear on my account?
• After Student Accounting receives both your completed Third-Party Contract and Sponsor Authorization letter.
• Does a sponsor fee credit mean my sponsor has already paid?
• No. The sponsor fee credit is temporary and reflects anticipated payment from your sponsoring agency.
• What happens if I miss the submission deadline?
• Your sponsor fee credit may be delayed or denied, which could affect your enrollment or result in being dropped from classes if fees remain unpaid.
• Does the sponsor need to submit separate Guarantee or Authorization Letters for each sponsored student?
• If there are multiple students receiving sponsorship from the agency or company, a list may be submitted on a single authorization letter provided the terms of the agreement are the same for all students. If the terms of the agreement are different for any student, then a separate Guarantee or Authorization Letter must be provided each student with different terms of agreement.
• When should the sponsor expect to receive the Third-Party Sponsor Billing invoice?
• Invoices will be generated after the add/drop date for each term. Sponsors will receive an email once invoices are available in Sponsor Payment and they can log into the system to retrieve their invoices.
• Does the sponsor pay all the charges billed on the student’s account?
• A sponsor may not pay some charges billed on the student’s account – e.g., Health insurance premium (SHIP), Housing, Bookstore charges, etc. If these charges are not covered by your sponsor the student will be responsible for making payment.
• Can the student submit an online Third-Party Contract Agreement for multi-year sponsorship?
• No, the student should only submit an online Third-Party Contract Agreement for one Academic Year. A new contract submission is required for the next Academic Year.
• Can the Sponsor submit a Financial Guarantee or Authorization Letter for multi-year sponsorship?
• No, a Financial Guarantee or Authorization Letter is expected for each Academic Year.
• How does a sponsor get access to Sponsor Payments?
• Your sponsor will need to complete the online Sponsor Enrollment form.
• Can a sponsor make an online payment?
• The following payment methods are accepted online:
  •    Electronic Check (ACH)
  •    Credit Card (2.95% service fee applies)
  Other Payment Methods Available: 
  •    Paper Check
  •    International Wire Transfer 
  •    Direct ACH
• How will a sponsor receive their invoice?
• Sponsors can access their invoices through the Sponsor Payment portal. If you’re having problems accessing the Sponsor Payment portal, please reach out to the Sponsor Representative at [email protected] or (530)752-1444.
• Can I receive both financial aid and third-party sponsorship for the same fees?
• No. Fee-specific financial aid and sponsorship cannot overlap or duplicate coverage for the same charges. Sponsorships supersede campus aid.
• How does sponsorship affect graduate fee remissions?
• If your sponsor covers fees that are normally covered by a graduate fee remission, you are generally not eligible for duplicate remission.
• My sponsor needs a billing statement to determine how much they can cover. Where can I find one?

• You can view and download your billing statement through your student account in Aggie Bill. Log in to Aggie Bill and select Activity Details to access your current billing statement, which includes your tuition, fees, and other charges. You can provide this statement to your sponsor to help them determine the amount they will cover.

  If your sponsor requires additional information or an itemized breakdown of charges, please contact the Sponsorship Office at [email protected]

• What is the difference between an outside scholarship and a sponsorship?

• An outside scholarship is financial assistance awarded to a student. Scholarship funds are applied directly to the student's account when the funds are received on campus and do not require the University to issue an invoice to the third party.

  A sponsorship is a contractual agreement in which a third-party organization (such as a government agency, military organization, employer, embassy, or other organization) agrees to pay eligible tuition and/or fees directly to UC Davis. Sponsorships require the University to invoice the sponsoring organization after the applicable term's add/drop deadline. To establish this billing arrangement, students must submit a Third Party Contract and a sponsor authorization letter.

• Why register for classes as soon as the pass 1 appointment time is available?
• This allows UC Davis to obtain information to post the sponsor fee credit to the student account.
• What does a student do if attending summer courses?
• If you are attending summer courses, please contact Student Accounting at 530-752-3646 or email [email protected].
• What does a student do if they are graduating?
• If you are graduating and are no longer being sponsored, please contact Student Accounting at 530-752-3646 or email [email protected].
• Who is the campus contact person for sponsorships?
• Contact Student Accounting at 530-752-3646 or email [email protected]. 
  Location: 2100 Dutton Hall. 
  Office hours: 10 a.m.– 2 p.m. Monday through Friday.